Travel

As a trainee on this grant, you have access to a travel allowance in each year of your two year traineeship. Current and former trainees also have access to additional funds throughout their time at UConn. These funds are meant to enable you to attend conferences, external workshops, and training opportunities. Please email Inge-Marie Eigsti and Emily Myers for travel fund approval.

Please note that all travel must be requested months in advance if possible so a formal Travel Request can be submitted and approved prior to booking any travel, per the University Travel Policy. Any travel that does not have sufficient time to get approved prior to booking will have to be paid for by the trainee who will have to seek reimbursement after the trip, pending request approval. 

All Trainees:

  • Once your travel has been approved by Inge-Marie and Emily, please email melanie.stroud@uconn.edu with details of your travel arrangements including:
    • your full name as it appears on your ID/passport
    • your date of birth
    • phone number
    • preferred travel days/times
    • preferred departure cities if flying
    • preferred airline and frequent flier # (if any)
  • During travel, you have the option to pay out-of-pocket for expenses such as meals, parking, etc. These out-of-pocket expenses can then be submitted for reimbursement through Concur. Another option is to apply for a Student Travel Card (note, this card does not apply to a trainee who also holds a GA position. GAs can apply for their own Travel Card). Postdocs interested in applying for a Student Travel Card, please reach out to Melanie Stroud in advance.
    • Please note the student travel card cannot be used to book airfare, hotels, or car rental. These should be booked by the program coordinator.
      • If traveling internationally, you are required to submit a travel request in your own Concur to qualify for the travel insurance.
    • Be sure to keep receipts from all expenses, whether paid for by the Student Travel Card or personal card for reimbursement.
    • Email Melanie Stroud for the KFS account number to use for expensing.
    • For information on creating a request, booking travel, or expensing a trip, please see this webpage.