As a funded trainee on this grant, you have access to travel and research funds each year of your two-year traineeship. Please refer to your offer letter for the most accurate amount awarded to you. Current and former trainees also have access to additional funds throughout their time at UConn if needed. These funds are meant to enable you to attend conferences, external workshops, and training opportunities, as well as purchase equipment or resources that will help in your training. Please email Emily Myers for fund approval in advance, and then the Program Coordinator, Melanie Stroud, will work with you to arrange travel or make research purchases.
Travel
Please note that all travel must be requested several months in advance if possible so a formal Travel Request can be submitted and approved prior to booking any travel, per the University Travel Policy. Any travel that does not have sufficient time to get approved prior to booking will have to be paid for by the trainee who will have to seek reimbursement after the trip, pending request approval.
- Once your request for the use of travel funding has been approved by the CNC-CT Co-Directors, please email melanie.stroud@uconn.edu with details of your travel arrangements including:
- your full name as it appears on your ID/passport
- your date of birth
- phone number
- preferred travel days/times
- preferred departure cities if flying
- preferred airline and frequent flier # (if any)
- Please also send any relevant conference information to Melanie (conference website, registration link, hotel blocks, etc.). If you need to be signed into an online account to purchase a conference registration, please send Melanie the login details.
- During travel, you have the option to pay out-of-pocket for expenses such as meals, parking, etc. These out-of-pocket expenses can then be submitted for reimbursement through Concur. Please note that reimbursements take quite some time. Another option is to apply for a Student Travel Card (note, this card does not apply to a trainee who also holds a GA position at the university. GAs can apply for their own Travel Card). Postdocs are only eligible for a Student Travel Card- please reach out to Melanie Stroud ahead of needing a travel card.
- You cannot apply for a Student Travel Card until you have a qualifying trip in mind, so please plan ahead to ensure there's enough time for the card application to be approved, and the physical card to be in your possession, prior to your trip.
- Please note the student travel card cannot be used to book airfare, hotels, or car rental. These should be booked by Melanie.
- If you are traveling internationally, you must submit a travel request in your own Concur account—whether or not Melanie arranged your travel—in order to qualify for travel insurance.
- Be sure to keep receipts from all expenses, whether paid for by a Travel Card or personal card for reimbursement.
- Email Melanie Stroud for the KFS account number to use for expensing.
- For information on creating a request, booking travel, or expensing a trip, please see this webpage.
Research & Training
- Exactly half of the awarded training-related funds are what pay for your elected health coverage, less your premium of 5% which is an out-of-pocket responsibility.
- Items purchased with university funds must be delivered to an address on campus. If you prefer, items can be delivered to the Program Coordinator in Arjona 341 and pickups from there can be coordinated.
- Some vendors have negotiated rates with the university, so pricing you find for items online may not be the most accurate. Please check with the Program Coordinator if you have any questions about this.
- Policy states that anything purchased by these federal funds, although awarded to you as a trainee, is still considered the property of UConn. This means any items that were purchased should be returned to the Program Coordinator at the end of your time at UConn.
- Please see approved purchases with university funds here.